Restaurant billing software that bills what the kitchen actually cooked
In Dines the bill is not typed in at the end. It is built from the orders a table placed over the whole sitting, so every dish, variant and add-on the kitchen made is on it, with the charges, discounts and GST your restaurant configures.
Settle in cash, card, UPI or a split, print on your thermal printer, and the tender flows straight into the cash drawer and the day’s sales report. This page explains how that works and what it replaces.
- Itemised GST bills
- Cash · Card · UPI · Split
- Thermal printing
- Cash drawer & expenses
- CSV / Excel exports
What restaurant billing software should do
Restaurant billing software is the part of a restaurant’s system that turns a sitting into a bill and a bill into recorded money. A generic invoicing tool can print a receipt; restaurant billing has to handle several things an ordinary shop never meets: one table ordering in rounds, a bill that has to match what the kitchen cooked, guests who pay half in cash and half by UPI, service and packing charges, discounts given at the table, and GST that must appear correctly on the printout.
It also has to feed the rest of the business. The cash the cashier counts at close, the sales figure the owner looks at, and the numbers the accountant files all come from bills. If the billing software only prints, those three are reconstructed by hand from a notebook, which is where most of a small restaurant’s accounting errors begin.
How billing works in Dines
Every running table has exactly one open bill. Orders add to it; settlement closes it.
- Step 01Orders accumulate
Each order placed against the table, from a waiter, the counter or the table QR, joins the same open bill. Additions print their own KOT but never start a second bill.
- Step 02Print Bill
Tap Print Bill on the table. Dines totals the items, applies charges and discounts, adds the configured tax components and prints the itemised bill on the thermal printer.
- Step 03Choose the tender
Pick cash, card, UPI, split cash + UPI or other. The choice is recorded on the bill itself, not guessed later.
- Step 04Mark paid
Marking the bill paid settles every order on it, frees the table for the next guests and writes the settlement into the day’s report and the cash drawer.
Counter and takeaway orders are the exception that proves the rule: they are paid at placement, so they are billed immediately with the tender recorded and never hold a table. Both lanes end up in the same settled-orders list and the same sales report, which is what lets a mixed restaurant see the day in one view. The whole loop around billing, from the first order to the report, is described on the restaurant POS page.
What is on a Dines bill
Restaurant name, address, phone and GSTIN from Settings, so every bill carries the details your guests and accountant need.
Each dish with quantity, rate and amount, including variants such as size and any add-ons chosen on the order.
Service or packing charges and table-level discounts are shown as their own lines, never hidden inside item prices.
The GST rate you configure is applied and shown as its components on the printed bill.
The payment method chosen at Print Bill, the split where there is one, and the change due on cash payments.
A reference your staff can quote, with the date and time in Indian Standard Time.
Cash, card, UPI and splits, recorded the way they were paid
Indian guests pay in a mix of tenders, and a restaurant’s books are only as good as how honestly that mix is recorded. Dines asks for the tender when the bill is printed and keeps it when the bill is marked paid. A split cash + UPI payment is stored as two parts, so the cash drawer counts only the cash share and the UPI share is reported separately.
Dines does not require any payment hardware or gateway. Restaurants that want an online option can enable a Razorpay checkout as an additional way to pay; the usual counter tenders keep working exactly as before.
The cash side: drawer, expenses and money given
Billing is the first half of a restaurant’s money. The second half is what leaves the drawer during the day. Dines keeps that in the same dashboard so the owner is not reconciling two systems at midnight.
Opening balance, the cash share of every settled bill, and withdrawals, so the expected drawer total is always known.
Record purchases and running costs with a category and a note, and export an expense report as PDF or Excel.
Cash handed to staff or suppliers, logged with who received it and why, with its own CSV export.
Every closed bill with its items, tender and time, searchable, with order exports to CSV or Excel.
What to check in any restaurant billing software
- The bill is generated from the orders, not re-entered by the cashier.
- One open bill per table that several rounds of ordering add to.
- Split payments are stored as parts, not as a single “paid” flag.
- GST details and tax components print correctly without manual arithmetic.
- Voids and discounts are recorded with a reason, so the report stays explainable.
- It prints on a standard thermal printer you already own.
- The cash drawer, expenses and sales report draw from the same records as the bills.
- Exports exist in a format your accountant can open without the vendor’s help.
If your restaurant is mostly counter service, the billing flow is slightly different and simpler; see POS for cafés. For the broader evaluation, read the restaurant POS buyer’s guide.
Frequently asked questions
Is Dines only billing software, or a full POS?
Billing is one part of the Dines restaurant POS. The bill is built from the orders the kitchen already cooked, so there is no separate billing app to re-type into. You can start with billing and KOT printing and add waiter or QR ordering later.
Can I add GST and my GSTIN to bills?
Yes. Settings hold your business name, address, GSTIN and tax rate; bills show the tax components you configure. Review the printed format with your accountant during the demo.
Can a table pay partly in cash and partly by UPI?
Yes. Split cash + UPI is a tender option on the bill, and each part is recorded separately so the cash drawer only counts the cash share.
Does Dines take online payments?
Dines records the tenders you already accept: cash, card, UPI and others. A restaurant can additionally enable an online checkout through Razorpay. There is no mandatory payment terminal or gateway.
Can I reprint a bill or change the payment method?
A bill can be printed again from the table, and the tender chosen at Print Bill is kept when the bill is marked paid. Voids of items are recorded with a reason so the report stays explainable.
What reports come out of billing?
Settled orders, a sales report by period, popular dishes, the cash drawer, expenses and money given to staff or suppliers. Orders and sales export to CSV or Excel for your accountant.
Billing is one part of the whole service loop.
The ticket that gets the order cooked before it is billed.
Billing and printing on one phone and one printer.
Where the settled bills end up.
Questions to ask about billing before you sign.
Subscription, no commission on your bills.
See a bill built from a real table, start to finish.
Book a demo and we will run an order, print the KOT, bill the table and show you the report it produced.